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How Will Signings Be Performed Under Remote Online Notarization (RON)?

Is the future of remote online notarizations sitting at our own desk, or sitting at someone else’s desk?

Will the future bring us more freedom with the ability to work out of our home offices more often? Or, is it in a bunch of cubicles in the very type of office we’ve worked so hard to move on from?

They are starkly different scenarios. And it is something we all need to pay attention to.

This is part 3 of a series on remote online notarization, or RON, and the mobile notary.

Notarizing From Home

Technology is evolving on working from home. A webcam and a wish. All the comfort and efficiency of your own office, allowing you to streamline your operation a bit by performing certain signings from home.

These services might be run by corporations, trying to use you as an employee, online services essentially making notaries like uber drivers, or by a signing services such as ourselves using the same or similar ways we do business together now.

Make no mistake. Without major changes in new regulations, there will be a point when the only way to do certain signings will be with RON. There will also be certain signings that are done in person. It’s a new reality we have to adapt to.

How Will Signings Be Performed Under Remote Online Notarization (RON)?

The Cubicle Conundrum

Some of the newer companies on the scene envision a future where offices are packed full of notaries, making signings an assembly line operation. One where signings are more like a blur than the attention you give signings now.

They see a world where notaries are plain old employees, and not the sub-contractors or businesses they are today. A world where a couple of large corporations control the vast majority of the industry.

They would put you back into a box working a rote nine to five.

A rote nine to five.

Will RON be Good for Mobile Notaries?

Remote Notarization and the Cubicle Conundrum

Change can be scary, but it does not need to be.

We are writing this because we want you to be informed and be ready. To plan for multiple contingencies, and prepare for each. This is how businesses grow.

Some questions you may want to ask yourself:

  • How will remote signings affect incoming revenue? Could a change in pricing for a signing be offset, or increased, by the ability to do more signings remotely?
  • How will RON affect both the costs of running my business, as well as any tax write-offs I have that may grow smaller (eg, less mileage driven).
  • What signings in my area will remain mobile, and how can my company acquire more of them?
  • Is it in my best interest to allot certain times to remote signings, or to mobile signings, and work around that?
  • How can my company capitalize on a changing environment better than my competitors?
  • What type of new signings should I chase? Should I go after individuals?

So, will remote signings be good for the mobile notary?

The future is what we make of it.

This article is part 3 in our series about Remote Online Notarization, or RON.

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Louisiana Notary Exam Goes Digital

2025 will see notary accreditation head online. In spring, it will have sprung on all aspiring notaries.

The test may only be done at one location. It will be held at the Louisiana State University campus in Baton Rouge. It will be held multiple times each month and will replace the paper exam.

Notaries will be given additional time for each exam question. The exams will also be available more times each month than they are currently.

“We are very excited by this development. The new format will provide more opportunities to pass the examination, significantly shorten the wait-time for re-taking it, and allow for scores to be released faster. It is our hope that eventually we can make the examination available at other testing sites around the state,” Secretary Landry said.

Louisiana Notary Exam Goes Digital

Other testing sites would be a welcome addition for notaries. We’d imagine it is difficult for some to make the trip to Baton Rouge.

The final paper exam will be towards the end of January 2025. The 2025 edition of the notary study guide will be available in January on the Secretary of State’s website.

To find more information about the change please visit this page.

In the News – November 2024

Recording a Notary Commission Just Got Simpler in Philadelphia

We all love when things get easier.

For Notaries in Philadelphia, an important step was removed from the notary commission process. Previously, the commission had to be double recorded, first with the Philadelphia Department of Records, then again with the Office of Judicial Records.

The recording with the Office of Judicial Records has been removed. Notaries only need to file with the Department of Records now.

It is streamlined, more efficient and time saving. And who doesn’t like that.

Notary Called to the Stand During Medical Cannabis Trial

So, they are trying to get medical cannabis on the ballot in Nebraska. A Hall County man was charged with submitting fraudulent signatures.

Besides the circulator himself, as well as a forensic examiner, the notary had to testify at the trial.

It didn’t look good for the notary.

During examination, the notary was “advised to invoke his fifth amendment, against self-incrimination” on nearly all questions asked by the plaintiff attorney Justin Hall, requiring Judge Susan Strong to weigh in on each instance of pleading the fifth.

While there were a few questions where the fifth amendment was not invoked, overall it did not look good for the notary.

Questions included the notary’s involvement with the ballot initiative, as well as text interactions with organizers of the petition.

A simple reminder we do not post notary names and always give them the benefit of the doubt.

Building the Ultimate Mobile Office for Notary Public Loan Signing Agents

Are you a notary public loan signing agent looking to maximize your efficiency and profitability? A mobile office could be the game-changer you need. In this guide, we’ll walk you through building a mobile office, including vehicle selection, essential equipment, customization tips, and hacks to ensure your business runs smoothly on the go.

Why a Mobile Office?

A mobile office allows you to take your notary services directly to clients, saving time and increasing the number of appointments you can handle daily. Imagine printing documents right in the client’s driveway or having a dedicated workspace wherever you go. It’s all about efficiency and providing top-notch service.

Step-by-Step Guide to Building Your Mobile Office

Building the Ultimate Mobile Office for Notary Public Loan Signing Agents

1. Vehicle Selection:

  • Type: Choose a spacious and reliable van, such as a Ford Transit or Mercedes Sprinter.
  • Used vs. New: Opt for a used van to save on initial costs. Ensure it’s in good condition and suitable for customization.

2. Finding a Customization Shop:

  • Search for: Van conversion companies that specialize in creating mobile offices or motor homes.
  • Keywords to Google: “Custom van conversion,” “van life cabinets,” “mobile office van customization.”

3. Essential Office Equipment:

  • Scanner: Secure a sturdy scanner on top of your setup to prevent movement during transit. Epson Scanner makes a really good one!
  • Printer: Install a dual tray laser printer. Brands like Brother or HP are reliable and efficient for document-heavy tasks.
  • Mounting Supplies: Use heavy duty Velcro strips to secure your equipment. These are great and super strong and easy to use!

4. Storage Solutions:

  • Custom Cabinets: Install custom cabinets for storing essential office supplies such as binder clips, pens, paper clips, rubber bands, a stapler and extra paper.
  • Drawer for Extra Supplies: Keep extra paper, toner, and printer drums in dedicated drawers to ensure you’re always prepared.

5. Power Setup:

  • Battery and Inverter: Install a battery and inverter hardwired into the vehicle’s electrical system to power all office equipment efficiently. https://amzn.to/3APP3MI
  • Rechargeable External Battery: Optional for added power security like a portable power station.

6. Comfort and Efficiency Enhancements:

  • Swivel Seats: Ensure the driver and passenger seats can swivel to face the back, creating a comfortable workspace.
  • LED Lights: Install LED lights for visibility during early morning or late-night signings.

7. Additional Features:

8. Efficiency Hacks:

  • Preparation: Regularly restock supplies and check for shortages to ensure you’re always ready.
  • Use of Time: Utilize the van as a true mobile office, performing tasks like printing, checking documents, and scheduling while on the go.
  • Hiring Assistance: Consider hiring a driver, such as a responsible family member, to maximize your working time between signings.

Conclusion

Building a mobile office tailored to your notary public loan signing business can significantly boost your efficiency and profitability. By following these steps and incorporating the right equipment and hacks, you’ll be well on your way to providing top-tier service while maximizing your earnings.

Ready to take your notary business to the next level? Start building your mobile office today and experience the difference it can make!