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The New Notary Rules

We stand again in a revolution, but what are the new notary rules?

  • Are we in the new wild west?
  • Are the bars set today going to be the bars of tomorrow?
  • Will the laws be consistent, or are we going to need to pull our hair out figuring every minute change?

It’s Time to Be Flexible

Sometimes you just have to go with the flow.

While in the long term rules will probably be standardized, that is not the case as of this moment. At this time we have:

  • Temporary Rules
  • States with Competing Specifications
  • Differing takes on the Hybrid Model
  • Specific signings that still must be done in person
  • Questions over whether and which signings will stay legal across state lines

The one closest to being hashed out completely are accepting legal signings in one state to cross state lines. But, there are still a few hang ups in the new notary rules.

New Notary Rules

Complicating the process are signings that must be done in person. The prevalent thought is that some things like wills or specific trusts must be done in person to truly verify the signer is not doing so under duress. But, to us, that raises a bigger question. If we have to be in person to verify a will, might things like signing off on your home fall in the same boat.

Should there be an age limit? How do we know if someone is fit to sign? Sure, we may face these issues now, but doing so over a webcam is a different ball game.

Are We Playing Follow the Leader?

Who do we depend on for our information, and are we just playing catch up as an online notary?

Most of us would probably agree we don’t want to follow the leader, we want to be the leader. But, as new notary rules blossom and the name of the game changes, that will be difficult for all of us. But, remember, diversity equals consistency in income.

It is easy to create a page or a spreadsheet to help navigate the online regulations, but keeping it updated in a timely manner is a different beast entirely. And, unfortunately, most of us are not lawyers and don’t have all fifty states sending us updates as they occur.

Online Notaries will Need to Be Flexible

So, maybe the leader will be the one who can see what is coming, or at least can find new information the quickest.

Stay on Your Toes Until the New Notary Rules Stabilize

It’s time to get in the game, or to prepare for it. We’ve already spoken about a new mobile office, but how else can you prepare?

Take some time to think about it:

  • Acquire the equipment you need
  • Learn about Hybrid Signings
  • Register in your state if you can do so
  • Practice using the technology. Even if it is not the exact one you will use in the end, understanding the process will help you adapt quickly to any new technology or software you end up using.
  • To go beyond that, understand the technology. You may end up using different platforms for different signings. But, if you understand the process and the mechanics behind it you’ll be an online notary that companies will want to go to.
  • Make sure your clients or signing services you do business with know that you are online and on time.

We may know the general direction the ship is sailing, but we need to be ready to arrive at any of its possible destinations.

Sunshine Signing Service

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Increase your efficiency and bottom line with Sunshine’s Mobile Notary Services and Online Notary Services. Sunshine is always there when you need us.

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Louisiana Notary Exam Goes Digital

2025 will see notary accreditation head online. In spring, it will have sprung on all aspiring notaries.

The test may only be done at one location. It will be held at the Louisiana State University campus in Baton Rouge. It will be held multiple times each month and will replace the paper exam.

Notaries will be given additional time for each exam question. The exams will also be available more times each month than they are currently.

“We are very excited by this development. The new format will provide more opportunities to pass the examination, significantly shorten the wait-time for re-taking it, and allow for scores to be released faster. It is our hope that eventually we can make the examination available at other testing sites around the state,” Secretary Landry said.

Louisiana Notary Exam Goes Digital

Other testing sites would be a welcome addition for notaries. We’d imagine it is difficult for some to make the trip to Baton Rouge.

The final paper exam will be towards the end of January 2025. The 2025 edition of the notary study guide will be available in January on the Secretary of State’s website.

To find more information about the change please visit this page.

In the News – November 2024

Recording a Notary Commission Just Got Simpler in Philadelphia

We all love when things get easier.

For Notaries in Philadelphia, an important step was removed from the notary commission process. Previously, the commission had to be double recorded, first with the Philadelphia Department of Records, then again with the Office of Judicial Records.

The recording with the Office of Judicial Records has been removed. Notaries only need to file with the Department of Records now.

It is streamlined, more efficient and time saving. And who doesn’t like that.

Notary Called to the Stand During Medical Cannabis Trial

So, they are trying to get medical cannabis on the ballot in Nebraska. A Hall County man was charged with submitting fraudulent signatures.

Besides the circulator himself, as well as a forensic examiner, the notary had to testify at the trial.

It didn’t look good for the notary.

During examination, the notary was “advised to invoke his fifth amendment, against self-incrimination” on nearly all questions asked by the plaintiff attorney Justin Hall, requiring Judge Susan Strong to weigh in on each instance of pleading the fifth.

While there were a few questions where the fifth amendment was not invoked, overall it did not look good for the notary.

Questions included the notary’s involvement with the ballot initiative, as well as text interactions with organizers of the petition.

A simple reminder we do not post notary names and always give them the benefit of the doubt.

Building the Ultimate Mobile Office for Notary Public Loan Signing Agents

Are you a notary public loan signing agent looking to maximize your efficiency and profitability? A mobile office could be the game-changer you need. In this guide, we’ll walk you through building a mobile office, including vehicle selection, essential equipment, customization tips, and hacks to ensure your business runs smoothly on the go.

Why a Mobile Office?

A mobile office allows you to take your notary services directly to clients, saving time and increasing the number of appointments you can handle daily. Imagine printing documents right in the client’s driveway or having a dedicated workspace wherever you go. It’s all about efficiency and providing top-notch service.

Step-by-Step Guide to Building Your Mobile Office

Building the Ultimate Mobile Office for Notary Public Loan Signing Agents

1. Vehicle Selection:

  • Type: Choose a spacious and reliable van, such as a Ford Transit or Mercedes Sprinter.
  • Used vs. New: Opt for a used van to save on initial costs. Ensure it’s in good condition and suitable for customization.

2. Finding a Customization Shop:

  • Search for: Van conversion companies that specialize in creating mobile offices or motor homes.
  • Keywords to Google: “Custom van conversion,” “van life cabinets,” “mobile office van customization.”

3. Essential Office Equipment:

  • Scanner: Secure a sturdy scanner on top of your setup to prevent movement during transit. Epson Scanner makes a really good one!
  • Printer: Install a dual tray laser printer. Brands like Brother or HP are reliable and efficient for document-heavy tasks.
  • Mounting Supplies: Use heavy duty Velcro strips to secure your equipment. These are great and super strong and easy to use!

4. Storage Solutions:

  • Custom Cabinets: Install custom cabinets for storing essential office supplies such as binder clips, pens, paper clips, rubber bands, a stapler and extra paper.
  • Drawer for Extra Supplies: Keep extra paper, toner, and printer drums in dedicated drawers to ensure you’re always prepared.

5. Power Setup:

  • Battery and Inverter: Install a battery and inverter hardwired into the vehicle’s electrical system to power all office equipment efficiently. https://amzn.to/3APP3MI
  • Rechargeable External Battery: Optional for added power security like a portable power station.

6. Comfort and Efficiency Enhancements:

  • Swivel Seats: Ensure the driver and passenger seats can swivel to face the back, creating a comfortable workspace.
  • LED Lights: Install LED lights for visibility during early morning or late-night signings.

7. Additional Features:

8. Efficiency Hacks:

  • Preparation: Regularly restock supplies and check for shortages to ensure you’re always ready.
  • Use of Time: Utilize the van as a true mobile office, performing tasks like printing, checking documents, and scheduling while on the go.
  • Hiring Assistance: Consider hiring a driver, such as a responsible family member, to maximize your working time between signings.

Conclusion

Building a mobile office tailored to your notary public loan signing business can significantly boost your efficiency and profitability. By following these steps and incorporating the right equipment and hacks, you’ll be well on your way to providing top-tier service while maximizing your earnings.

Ready to take your notary business to the next level? Start building your mobile office today and experience the difference it can make!